Want to hear some good news that has come out of the COVID pandemic?
Employees and organizations are adapting. With a huge number of people now working remotely, communication hasn’t suffered in a big way. In fact, a big chunk of people believe it’s actually improved. That doesn’t mean things are perfect, and it will take effort to keep communication humming along. But it’s a great testament to both the companies and staff who are finding new ways to work together.
Over the past few weeks I’ve been surveying people about how the pandemic has affected workplace communication. 225 people responded to my six-question survey. Here are the highlights:
- 28% of those responding said that communication has improved.
- 50% say it’s about the same.
- Only 16% said that communication has gotten worse.
- 73% of those responding said that all or most of the employees in their organization are now working remotely.
- Only 4% reported that no one was working remotely.
The optimist would look at the results and talk about how the American workplace has survived a fundamental shift in spectacular fashion. The pessimist might argue that since we’re only a few months into this process, we’re still in the honeymoon phase and communication problems will likely creep back into the workplace.
I’ll stand right in the middle. I think we should stop and pat ourselves on the back for figuring out how to keep things going. But we also need to recognize there are still some weak points and that we’ll need to stay vigilant to avoid slipping back into some of our old communication habits. After all, the old workplace had plenty of communication issues so we need to figure out how to move forward and make things better.
What’s working well?
When I asked people to be specific about what was working it quickly became obvious that it’s a combination of technology and effort. Virtual meetings (mostly using Zoom) were mentioned over and over as an effective tool. Daily status meetings are common while updates from the CEO are happening more often. Here are some selected comments:
- I am finding many “silver linings” throughout the pandemic, including my improved communication with my clients, corporate partners, friends, family and colleagues.
- I’d say communication is much better because it has to be.
- Mandated daily check-ins. Short, succinct, purposeful. Requiring cameras to be on during them.
- Our Morale and Culture committee has organized many regular events and “surprise and delight” moments for people.
- The General Manager puts out a daily update from each department highlighting what they’re doing and accomplishments.
- Utilizing different methods to communicate, including phone calls, instant message, email, and video conferences.
- Emailing our brains out.
- Ongoing communication in the form of live presentations from senior leadership with Q and A, much more so than pre-pandemic.
- We were a bit old school where many people would rather meet in person than deal with the technology, but I am seeing that rapidly change.
What isn’t working?
When I asked what wasn’t working well, there were two common themes.
First, people absolutely miss seeing co-workers in the office. For some it’s the social element of saying hello in the hallway or lunchroom. For others, it’s the impromptu conversations that can often spark an idea or creative moment. Second, quite a few people mentioned that while the communication within a particular group has improved, they feel less connected to others in their organization. Here are some selected comments:
- The social-aspect of coming to work has taken a hit – some folks feeling more isolated and not as happy about that.
- Cross-department communication. It was bad before… it’s worse now.
- If email wasn’t a problem to begin with, it’s now in excess. I have become an email hoarder – not by choice – mostly because there just isn’t enough time in the day to get through it all.
- At times, too many group emails that devolve into endless threaded replies.
- Executive Comms have been poor. Body language during videos has been poor.
- Honestly, too much side conversation in our Teams chat channels. Many co-workers feel a need to communicate to the entire agency on less important or personal issues.
- The in-person communication is definitely missed.
- It’s harder to detect key issues when you can’t see them.
- Not responding quickly to emails/text messages.
- Sometimes I feel isolated and like I have I no idea what is occurring with other departments overall.
- We are working hard to minimize “Zoom fatigue”.
- Without face to face interaction, employees feel isolated at times and work flow can be challenging.
In reading through the full set of comments, it’s obvious that while many managers have done a great job of adapting, there are others who have not. And while many people are willing to praise the surge of Zoom meetings, others feel it’s a burden.
Just for the record, this was not a scientific survey. While those who responded were spread across a broad spectrum of geography, industries and experience at their current organization, it wasn’t a truly randomized survey. Still, I feel that the results are a good indication of what I was already hearing.
So, take a moment to congratulate yourself and those you work with. We’ve endured a monumental change in the way we work and thus far the results have been very positive. We just need to remember that virtual meetings are not a replacement for human interaction and that we probably need to work a little harder to make sure our inter-departmental communication is working.
Now, back to your next scheduled Zoom meeting…
Rick DeBruhl specializes in:
- Communication and messaging
- Presentation Coaching
- Media Training
- Crisis Communication
Learn more at www.RickDeBruhl.com